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- Managing your Document Flow
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- Storage of paper documents requires valuable office space.
- “Sharing” of paper documents is impractical, if not impossible.
- Retrieval of documents is slow and expensive.
- Up to 10% of paper documents are misfiled or otherwise “lost.”
- Paper workflow creates MORE paper.
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- Prepare
- Distribute
- Store
- Retrieve
- Archive
- Purge
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- Document is created and/or transmitted
- Filing
- Copies or original filed in related folders
- Retrieval
- Re-filed
- Kept until destroyed
- Record of documents scheduled to be deleted must be kept
- Rarely are paper documents actually destroyed
- Potential legal liability
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- Electronic document management enables you to manage and file documents
efficiently via PC.
- Without leaving your desk, you can access filed documents within
seconds, simply by pressing a key - much more cost efficient than
paper-based files could ever be!
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- Paper/Electronic Data arrives
- Scanned, indexed & shredded
- Notification to recipient
- Action
- Accessed simultaneously by numerous users
- Annotated, transmitted and released
- Storage/Archival
- Online
- Near-line
- Offline
- Archive
- Destruction
- Automated based on business rules/document types
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- The declining cost of electronic capture and storage has made is
cost-effective to create a paperless office.
- Legal issues have been resolved regarding authenticity of electronic
documents
- In general, electronic documents are legally acceptable if electronic
Document Management is your standard process in executing your
business.
- Productivity increases and cost reductions
- Typical ROI for document management systems is less than 12 months
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- Complete Backfile
- 100% conversion
- Application specific
- Document Inventory analysis is required
- Modified Backfile
- 100% conversion
- Uses a specified cut-off date
- Day-Forward
- Integrated with system
- Mailroom function
- Works well when there is no need to access previous information
- On Demand
- Demand driven
- Decreases over time
- Integration with legacy system
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- Quality
- More consistent processes
- Greater security
- Productivity
- Faster process execution equals more accomplished with same resources
- Profitability
- Cut cost and bring more to the bottom line
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- Old Dominion Data Systems, Inc.
- Provided software and technical support to the distribution industry
for over 20 years.
- Introduced Document Management in Distribution Proof-of-Delivery
systems beginning in 1997
- Over 30 clients in more than 70 locations nationwide
- Turnkey document conversion, capture, workflow and retrieval solutions
- DocuWare
- Captovation
- Old Dominion Data Systems’ Service Bureau
- On-site Services
- Document Transport
- Scanning
- Microform Conversions
- Destroy or Return
- http://www.oddsinc.com
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- Contact us for a Document and Workflow overview
- We will schedule a time to discuss your paper processes and workflow.
- Together, we will try to isolate several key areas where you are
currently experiencing inefficiencies because of your manual paper
processes.
- Engage us for an in-depth Paper Process and Workflow Analysis
- We will analyze your business-critical paper-based workflows
- Prepare and present a report on how we believe your processes may be
streamlined by the implementation of an Electronic Document Management
system
- This is the blueprint for your selection and implementation of your
tailored Document Management solution.
- Implement your tailored solution and begin to enjoy the benefits of
Electronic Document Management
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- Call us at:
- Visit our home on the World Wide Web at:
- Email Sales@oddsinc.com
- Mark@oddsinc.com, Tidewater, Richmond, Lynchburg, Central &
Northern VA
- Bill@oddsinc.com, SW Virginia, Roanoke & Shenandoah Valleys
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