1	A Strategy for Document Management Managing your Document Flow
2	The Paper Problem Storage of paper documents requires valuable office space. “Sharing” of paper documents is impractical, if not impossible. Retrieval of documents is slow and expensive. Up to 10% of paper documents are misfiled or otherwise “lost.” Paper workflow creates MORE paper.
3	Document Lifecycle Prepare Distribute Store Retrieve Archive Purge
4	Paper-based Document Management System Document is created and/or transmitted Filing Copies or original filed in related folders Retrieval Manual One at a time Re-filed Kept until destroyed Record of documents scheduled to be deleted must be kept Rarely are paper documents actually destroyed Potential legal liability
5	What is Document Management? Electronic document management enables you to manage and file documents efficiently via PC. Without leaving your desk, you can access filed documents within seconds, simply by pressing a key - much more cost efficient than paper-based files could ever be!
6	Electronic Document Management System Paper/Electronic Data arrives Scanned, indexed & shredded Notification to recipient Action Accessed simultaneously by numerous users Annotated, transmitted and released Storage/Archival Online Near-line Offline Archive Destruction Automated based on business rules/document types
7	Benefits of Electronic Systems The declining cost of electronic capture and storage has made is cost-effective to create a paperless office. Legal issues have been resolved regarding authenticity of electronic documents In general, electronic documents are legally acceptable if electronic Document Management is your standard process in executing your business. Productivity increases and cost reductions Typical ROI for document management systems is less than 12 months
8	What to Do With Backfiles Complete Backfile 100% conversion Application specific Document Inventory analysis is required Modified Backfile 100% conversion Uses a specified cut-off date Day-Forward Integrated with system Mailroom function Works well when there is no need to access previous information On Demand Demand driven Decreases over time Integration with legacy system
9	Why Go Electronic? Quality More consistent processes Greater security Access Disaster Recovery Productivity Faster process execution equals more accomplished with same resources Profitability Cut cost and bring more to the bottom line
10	About Us Old Dominion Data Systems, Inc. Provided software and technical support to the distribution industry for over 20 years. Introduced Document Management in Distribution Proof-of-Delivery systems beginning in 1997 Over 30 clients in more than 70 locations nationwide Turnkey document conversion, capture, workflow and retrieval solutions DocuWare Captovation Old Dominion Data Systems’ Service Bureau On-site Services Document Transport Scanning Microform Conversions Destroy or Return http://www.oddsinc.com
11	Next Steps Contact us for a Document and Workflow overview We will schedule a time to discuss your paper processes and workflow. Together, we will try to isolate several key areas where you are currently experiencing inefficiencies because of your manual paper processes. Engage us for an in-depth Paper Process and Workflow Analysis We will analyze your business-critical paper-based workflows Prepare and present a report on how we believe your processes may be streamlined by the implementation of an Electronic Document Management system This is the blueprint for your selection and implementation of your tailored Document Management solution. Implement your tailored solution and begin to enjoy the benefits of Electronic Document Management
12	Contact Us Call us at: 888-344-6294 Visit our home on the World Wide Web at: www.oddsinc.com Email Sales@oddsinc.com Mark@oddsinc.com, Tidewater, Richmond, Lynchburg, Central & Northern VA Bill@oddsinc.com, SW Virginia, Roanoke & Shenandoah Valleys